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Alimony in 1C 8.3 Accounting

Alimony is withheld from the salary either by a court decision or by a notarized agreement on their payment. The basis for this are almost all payments in favor of the employee from the company. In some cases, the payment of alimony is possible from temporary disability benefits.

In this article, we will show, using an example *, how the accounting of alimony is organized in 1 C 8.3 Accounting, if the enterprise has a simple system of remuneration in an automated mode.

* The example described in this article can be considered working only if 1C 8.3 accounting is carried out at an enterprise with a staff of no more than 60 people.

Example "Withholding alimony in 1C"

In the Red Acacia organization, a certain Peter Ivanovich Gerankin works as a manager. Salary 20 000 rubles. The organization received a writ of execution to withhold alimony. Retention conditions: start date - July 1, 2018, amount - 20%, to produce in favor of Zinaida Petrovna Semenova. Alimony is transferred by bank transfer to the bank account of the recipient Semenova, opened with a credit institution PJSC Sberbank of Russia. For the transfer, the credit institution takes a commission of 1% of the transfer amount, which the employer subsequently withholds from Peter Ivanovich Gerankin.

Step-by-step instruction

1. In the payroll settings, we find the operating mode “Payroll accounting and personnel records are maintained in this program” (ZIK-References and settings-Salary settings-General settings).

2. We activate “Keep a record of sick leave, vacations ...” (ZIK-Salary Settings-Payroll) so that it is possible to calculate and withhold alimony automatically.

3. We work with the directory "Contractors". We determine the recipient according to the received sheet (Directories-Purchases and sales-Contractors-button "Create"), fill in:

  • Counterparty type - Individual;
  • Name - Semenova Zinaida Petrovna;
  • Full name - filled in automatically.

In the group of details "Main bank account" we are looking for our credit institution, indicate the account number and other necessary values.

4. We add the credit organization PJSC Sberbank of Russia to our directory.

5. For alimony, a predefined "Writ of execution withholding" is used.

6. If, when transferring, the employer will pay for the services of a paying agent (Russian Post or a credit institution) and withhold the amount spent from the salary for this, then the “Payment agent’s remuneration” must be added to the list of deductions (ZIK-Salary Settings-Payroll-Deductions-button “Create "), fill in:

  • Code - any value of your choice;
  • Name/Category of withholding – select “Paying Agent Fee” or similar.

7. We start a new document "Executive list". It is available in the functional section "ZIK-Salary-Executive sheets".


Here we fill in:

  • Organization (if IB keeps records for several organizations). For our example, Red Acacia LLC;
  • In the field "Employee" in the reference book of the same name, we are looking for the person from whom the money is being withheld - Gerankin Petr Ivanovich;
  • In the "Recipient" from the "Counterparties" we select their recipient - Semenova Zinaida Petrovna;
  • The payment period in the “Hold from/to” field is from 07/01/2018, we do not indicate the end date; Calculation method *: fixed amount, %, shares - we have 25%.
  • "Comment" is filled arbitrarily.

*Legislative limitation of the considered deductions from salary is no more than 70%. Automatic control of the maximum amount of deductions in 1C is not performed, therefore, it is necessary to control and track the maximum amount of deductions for the received sheets manually.

After filling in the data, click "Submit and close."

8. Create a new "Payroll" (Salary-All accruals-button "Create"). Here, on the "Deductions" tab, data with the type "Deductions on Executive Documents" will be displayed.


After clicking "Fill", the columns here will be filled as follows:

  • "Employees" - employees for whom the documents "Executive List" are entered - Gerankin Petr Ivanovich;
  • "Type of operation" - according to the writ of execution;
  • "Result" - the calculated amount of deduction - 25% of the official salary of Gerankin Petr Ivanovich is 4,350 rubles;
  • "Recipient of retention" - counterparty-recipient from the list - Semenova Zinaida Petrovna;
  • "Basis" - our sheet, which served as the basis for deductions.

If the calculation "%" or "Shares" is selected in the sheet, then in the "Payroll" the amount of deductions in question will be calculated automatically from the amounts of wages that were assigned to the employee upon hiring or personnel transfer (for example, the amount of salary). If accruals were added to the employee in manual mode, for example, a quarterly bonus, then the amount of alimony will be automatically recalculated.

9. To deduct the agent's remuneration, it must be calculated manually by adding it to the "Payroll", on the "Deductions" tab by clicking the "Add" button. For our example, the size will be 4.35 rubles:

  • On the "Holds" tab, click the "Add" button;
  • In the column "Employee" from an identical reference book, we select "Gerankin P.I.";
  • In the column "Retention" - "Remuneration of the paying agent";
  • In the "Result" column, enter the number "4.35";
  • In the column "Recipient" of deductions, select "PJSC Sberbank of Russia" from the directory "Counterparties";
  • In the "Basis" column, select "Executive list of Gerankin P.I."

After filling out the document "Payroll", we save and post it. Wiring will be done. To view the postings, click on "Show postings and other movements of the document."

If the accrual and calculation of the amount of alimony is carried out “by hand”, then the “Execution Order” does not apply. Manual mode is active when there is no "Keep records..." checkbox. You can add the calculated amount to our document by clicking the "Hold" button.

If the conditions of the writ of execution are changed, for example, the amount of the percentage of deduction, the method of calculation is reduced, or the effect of the writ of execution is terminated, entering the conditions for the change in Accounting is not provided. Therefore, you need to make changes to the previously made document “Execution List” or cancel the posting (delete / mark for deletion) of the previously created document and enter a new document “Execution List”.

When the hold ends completely, in 1C 8.3 Accounting it is necessary to cancel the posting (mark for deletion / delete) of the sheet or change the value of the end date of the hold in the “Hold from / to” field.

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