In the 1C system today, work on the exchange has already been implemented electronic sheets disability (ELN) with organs social insurance Russia, in particular in the Salary and Personnel Management program version 2.5 starting from release 2.5.120.2 (ZUP 2.5) and Salary and Personnel Management version 3.1 starting from release 3.1.2.293 (ZUP 3.1).

In order to work with ELN, the employer needs to register on the website cabinets.fss.ru: create a personal account for the policyholder. On the start page of the site there are user instructions for registering and creating personal account(Fig.1.).

Fig.1. Instructions on the website cabinets.fss.ru

You also need to connect to the 1C-Reporting service (“1C-Reporting” is the ability to submit reports to tax authorities V in electronic format directly from 1C). As part of the PROF level subscription, it is possible to submit reports for one legal entity free of charge, for other legal entities. individuals, connection to 1C reporting is carried out for a fee (for more details on the “1C-Reporting” service, read the article “”). To connect the service, you can make the settings yourself or contact 1C partner specialists (for example, our company SITEK).

In the documents for calculating sick leave in ZUP edition 2.5.120.2 and higher, it became possible to obtain data from the Social Insurance Fund:

1. ZUP 2.5. Data is loaded using the “ELN from FSS” button (Fig. 2.).

2. ZUP 3.1. The data is loaded using the “Get data from the Social Insurance Fund” button (Fig. 3).

After setup electronic exchange data from the Social Insurance Fund (i.e., settings of the 1C-Reporting service), it becomes possible to fill in information according to the Social Insurance Fund and make a calculation after entering the sick leave number (Fig. 4.).

Fig. 4. Filling in FSS data.

Information about medical institution loads automatically. The benefit amount is calculated based on data on earnings and length of service stored in the employer’s database (Fig. 5).

Fig.5. Calculation of the benefit amount.

After calculating the certificates of incapacity for work, you should send the ELN register to the Social Insurance Fund:

1. ZUP 2.5. The register can be created in the workplace through the menu “Payroll calculation by organization” - “Absences” - “Registers of Social Insurance Fund benefits, applications for compensation” (Fig. 6.).

Fig.6. Register of ELN in ZUP 2.5.

2. ZUP 3.1. The register can be created through “Reporting, certificates” - “1C-reporting” - “ELN” - “Register of ELN data filled out by the employer” (Fig. 7).

Fig.7. Register of ELN in ZUP 3.1.

The document can be filled out for a given organization in several ways:

• Click the “Fill” button to fill in the ELN automatically;
• Click the “Add” button to select specific certificates of incapacity for work that need to be sent to the FSS of Russia;

In today’s material we will look in detail at how to accrue, post and pay out hospital funds in a software product called “1C 8.3 3.0”. In addition, we will tell you the entire procedure for changing (adjusting) incorrectly accrued amounts.

In order to reflect the fact of incapacity for work, the above-mentioned software product provides a document called “Sick Leave”.

How to enter a certificate of incapacity for work in the 1C 8.3 software product?

To find it, you need to go to the menu called “Salary”, then click on the link named “Sick Leave”.

As a result, a window with a list of documents will open. In this window, press the key named “Create”. Next, a window should open for a new document that needs to be filled out. Those fields that must be filled out will be underlined with a red dotted line. First you need to fill out “Organization” and select “Employee”.

As a result of selecting an employee, the system must check the length of service. IN in this case It turned out that the employee’s seniority was empty. The software product gave us warnings and suggested links to correct this situation.

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After establishing the length of service, we continue to fill out the document. In our case, there are still 2 unfilled fields that must be filled in: “Exemption from work” and “Reason of disability.” We select the reason from the list provided, for example, “Disease or injury.” And then we set the period when the employee was released from work.

Immediately after completing the period of absence, the document will be calculated. Default software“1C Salary and HR Management” is created in such a way that the calculation is carried out automatically when filling out or changing the fields that are significant for the calculation. From time to time this is not very convenient (on weak personal computers you will feel “slowdown”). Therefore, this function can simply be disabled.

It is possible to implement the above in the settings of the software product. After that, go to the menu called “Settings”, click on the link named “Payroll calculation” and uncheck the box named “Perform automatic recalculation of documents when editing them”:

From now on, when editing any information that affects the calculation, the button called “Recalculate”, which is located on the right, will be painted yellow, and to calculate (recalculate) you must click it:

In the document called “1C ZUP”, by default it is assumed that the payment of hospital funds will be carried out with wages, but there is an opportunity to note something else: in between billing period or in advance.

In the case of maternity leave, the software product allows you to free the rate for the period of absence of an employee of the enterprise. This is possible if staffing is carried out in the system.

As a result, the document is calculated. A green marker called “Change / view data” along with certain fields makes it possible to view the amount being generated in a given field, or even change it.

Once done, go to the tab called “Payment”.

Here you can set additional conditions, which will affect sick pay.

For example, change the interval for assigning assistance payments (for example, a certain part of the sick leave fell on vacation), change the percentage of payment, limit or remove restrictions on assistance, change the percentage of payment. Initially, these indicators are established when filling out a field named “Cause of disability,” etc.

The tab named “Accruals” reflects the final result of the document calculation, that is, the amount of accruals.

Adjustment of sick leave from the previous period

A situation may also occur when a document was entered incorrectly or untimely into 1C ZUP 8.3. Therefore, in this case there is a need for adjustment.

If an error was found during a period when the month has not yet been closed, then you can simply make the necessary changes to it, re-post it and list it.

If the month in which the document was generated is already closed, then just like that this document cannot be changed, as this will lead to a discrepancy between the payment and accrual amounts. In this case, there is a link at the bottom of the document called “Correct”. Clicking on this link will create new document, which records corrections in the current, that is, unclosed period, and the original document is reversed.

If it is necessary to completely cancel all movements of the closed period and transfer them to the next month, there is a link named “reversed”. Clicking on it will lead to the formation of a document with the name “Reversal of Accruals”.

How can I print a sick leave certificate?

As a result of the end of the calculation, the document is posted, and after that the following printed forms are available on the key named “Print”:

Calculation of average earnings;

Calculation of benefits for the certificate of incapacity for work;

Detailed calculation of charges.

At the top of the document, you need to fill in the month of accrual, select an employee and enter the number of the certificate of incapacity for work.

Then, on the “Main” tab, we carefully indicate the reason for incapacity and the period. If this sick leave is a continuation, then check the appropriate box and select the previous sick leave.

We will also indicate below when we will pay temporary disability benefits. This date is necessary for correctly filling out the 6-NDFL declaration. The program provides three options for the payment date: with an advance payment, with a salary and during the interpayment period. If you actually paid the employee benefits on some other day, then return to this document and correct the payment date.

Now let's take a closer look at calculating average earnings. It is calculated automatically in the program based on the available data. If you need to adjust accruals from previous periods, you can do this here by clicking on the green pencil:

In the window that opens, we can manually change the billing period, as well as add a certificate about wages from the employee's previous place of work.

Now let's go to the "Payment" tab

There is a very important link “Insurance Experience”. The fact is that the employee has been working in the organization since February 2014 and the program takes two years of experience by default and, as a result, 60% for sick leave. Here we have the opportunity to fix seniority employee.

On the last tab you can see in more detail the accruals due to the Social Insurance Fund and the employer.

You can immediately create a payment document directly from this document. I draw your attention to the fact that this is only possible if the “Sick Leave” document indicates the payment during the interpayment period. In this case, a payment slip will be automatically generated.

And lastly, these are printed forms. From the “Sick Leave” document, using the “Print” button, you can generate three of them:

Calculation of disability benefits

Accrue, process and pay sick leave. We will also consider the procedure for adjusting incorrectly accrued amounts.

To reflect the fact of incapacity for work, the program provides a document “Sick Leave”. In the near future it is planned to introduce electronic sick leave certificates in 1C.

To find it, you need to go to the “Salary” menu, then click on the “Sick Leave” link.

A window with a list of documents will open. In this window, click the “Create” button. A new document window will open. Let's start filling it out. Required fields are underlined with a red dotted line. First of all, fill out “Organization” and select “Employee”.

After selecting an employee, the system checks the completion of the length of service. In my case, it turned out that the employee’s seniority was empty. The program gave me a warning and offered me a link to correct the situation.

We establish the length of service and continue to fill out the document. We have two mandatory fields left unfilled: “Reason of disability” and “Exemption from work.” We select the reason from the list, for example, “Illness or injury,” and set the period when the employee was released from work.

Immediately after the period of absence is filled, the document will be calculated. By default, the 1C Salary and Personnel Management program is configured so that calculations occur automatically when fields that are significant for calculation are filled in or changed. Sometimes this is not very convenient (on weak computers you may experience significant lag). Therefore, this feature can be disabled.

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This can be done in the program settings. Go to the “Settings” menu, click on the “Payroll calculation” link and uncheck the “Automatically recalculate documents when editing them” checkbox:

Now, when editing any data that affects the calculation, the “Recalculate” button (on the right) will be colored yellow, and to calculate (recalculate) you need to click it:

In the 1C ZUP document, by default it is assumed that sick pay will be paid with salary, but you can specify something else: with an advance or during the interpayment period.

If provided, the program provides the opportunity to release the rate for the period of absence of the employee. This is possible if the system maintains a staffing table.

So, the document has been calculated. The green "Change/View Data" marker next to some fields allows you to see what the amount in that field is, or even change it.

Let's go to the "Payment" tab.

Here you can set additional conditions that will affect the payment of sick leave.

For example, change the interval for assigning benefits (for example, part of the sick leave was on vacation), limit or remove the restriction on benefits, change the percentage of payment (initially these indicators are set when filling out the “Cause of disability” field), etc.

The “Accruals” tab reflects the final result of the document calculation (amount of accruals).

Adjustment of the sick leave period in 1C ZUP

It is possible that a document was entered into 1C ZUP 8.3 untimely or erroneously. There is a need for adjustments.

If an error is found during a period when the month is not yet closed, then you can simply make the necessary changes to it, recalculate and re-post.

If the month in which the document was created is already closed, you cannot simply adjust the document, as this will lead to a discrepancy between the accrual and payment amounts. In this case, there is a “Correct” link at the bottom of the document. Clicking on this link leads to the creation of a new document, which records corrections in the current (unclosed) period, and the original document is reversed.