The inventory book must be kept in one copy.
How to create an inventory book in 1C 8.3
In 1C 8.3 with OSNO and simplified tax system You can find the inventory card as follows: on the section panel, select the OS and intangible assets section, then select the Reports subsection and go to the Inventory book report (OS-6 b):
Open the selected report and click the Generate button:
Sample of filling out the inventory book according to form No. OS-6 b in 1C 8.3:
Sections of the Inventory Book, which reflect:
- OS object name;
- Its inventory number;
- Date ;
- Date of registration. accounting;
- Structural subdivision;
- Responsible person;
- Initial cost of the OS;
- Term beneficial use OS;
- Amount of accrued depreciation:
- Residual value of fixed assets;
- OS revaluation;
- Internal transfer, disposal, write-off of fixed assets:
Complete instructions on how to correctly fill out and register the Inventory Book in 1C 8.3 can be found in the same report. To do this, use the More button. When you press this button, an additional menu opens with functions, when selected, you can supplement or change the report plate itself in order to make it convenient to work with it.
So, select the Help function:
We open it and get instructions for creating an inventory book:
There are two ways to create an inventory book in 1C 8.3. To do this, open the Select settings button on the report panel:
Select a specific department:
Indicate the person who is financially responsible for this division for the safety of the OS:
We create an inventory book for required period(month, quarter, year):
There is another possibility for filling out the inventory book in 1C 8.3 - choosing the person who is responsible for the information in this book:
All personal data of the person (full name), personnel number are recorded on title page inventory book:
In order not to perform the Select settings function each time, there is a function in this report - Save settings. Select the required setting and use the Save button to fix the desired setting in 1C 8.3:
You can study the features of reflecting operations for accounting for fixed assets in 1C 8.3 (main documents, accounting accounts, cost formation and depreciation in accounting and accounting records) in the module.
When putting a fixed asset into operation, an inventory number must be assigned. What nuances there are, see our video lesson:
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How to fill out the inventory card number. An example is given in the “1C: Accounting” configuration government agency ed. 1.0"
Rice. 1. Inventory card
If for some reason you do not have the inventory card number filled in, you can use the “Manage Inventory Card Numbers” processing; the path to processing is shown in Fig. 2.
Rice. 3. Processing
The next step is to fill in the OS information; on the left you need to check 3 boxes:
1) Availability of rooms (is there a room or not)
2) Account
1) The end-to-end method “From the last number of the inventory card of the selected institution” will assign in order the next number after the last assigned number, “From the number” means you can set it manually.
2) By template – this is a method in which you need to select a template in which the method of generating the number (the data that is included in it) is configured.
Rice. 4. Filling in OS data
Rice. 5. Assigning a number
Rice. 6. Creating a document about changing OS data
After clicking “Create document” the “Changing OS data” window will open; in this document you don’t need to touch anything, just swipe and close.
Rice. 7. Document “Changing OS data”
Now you can go to the main tool and check the number.
Petropavlovsky Vladislav. Consultation Line Specialist
The creation and registration of inventory cards for accounting for fixed assets in the OS-6 form is usually carried out at those enterprises and organizations that own a significant amount of property and which need to control its content, storage and movement. Each individual fixed asset has its own card, and cards can be issued for both company property and leased property.
FILES
Before opening the card
Before creating this accounting document, it is necessary to draw up an act of acceptance and transfer of fixed assets - it is from this that the card receives information about the object. In addition, to fill it out, data is taken from other accompanying papers, such as, for example, technical passports of products, equipment and machinery.
The inventory card refers to the internal accounting documentation enterprises and information are entered into it for any actions with property registered in it (purchase, transfer from one department to another, repair, reconstruction, modernization, write-off, etc.).
Rules for document execution
The object's inventory card has unified form with code OS-6, approved by Resolution of the State Statistics Committee of Russia dated January 21, 2003 N 7.
The document is drawn up for each object separately and in a single copy, and if the cards are kept in in electronic format, then in mandatory there should be a copy of it on on paper(it is the paper versions that contain the “live” signature of the financially responsible person). It is not necessary to certify the document with the company seal, because it refers to its internal documentation.
Example of registration of an inventory card according to the OS-6 form
Filling out the document header
At the beginning of the document write:
- name of the company that owns the fixed asset,
- the structural unit to which the property is assigned,
- inventory card number,
- date of its preparation,
- name of the registered object.
Here, in the column on the right, the enterprise code according to OKPO is indicated ( All-Russian classifier enterprises and organizations) - it is contained in the constituent papers and the code of the fixed asset object according to OKOF (All-Russian Classifier of Fixed Assets). Continuing to fill out the right column, enter detailed information about the object:
- number depreciation group, to which it belongs accounting enterprises,
- passport registration number,
- serial and inventory numbers,
- date of registration of the fixed asset for accounting,
- number of the account (sub-account) through which it passes.
Below, the location of the fixed asset object is entered in the corresponding lines (indicating the department code, if such coding is used at the enterprise) and information about the manufacturer (this data can be found in the technical passport).
Filling out detail tables
The second part of the document opens sections dedicated to the registered object.
Note: information is entered into the first section only if the property was already in use at the time of entry into the card. If it is new, you do not need to fill out this section.
To the second section The cost of the object at the time of acceptance for accounting and its useful life are included.
Third section is issued when revaluing a fixed asset - and the price can vary both upward and downward. Difference between original cost and after revaluation is determined as the replacement price.
To the fourth section cards, information about all movements of registered property is entered. The data is entered here strictly on the basis of accompanying papers indicating the type of operation, structural unit, to which the fixed asset belongs, residual value and information about the responsible person.
If the fixed asset is owned by several persons, then they must be indicated under the fourth table with the percentage distribution of shares.
Filling out sections of the reverse side of the OS-6 form
In the fifth section indicates all changes in the original value of the object, regardless of the actions performed with it. The type of operation, data from the supporting document, as well as the amount of expenses incurred by the organization in the process of carrying out the necessary procedures are written here.
Sixth section includes information about repair costs, with a full breakdown of each operation performed (type of repair, accompanying documentation, amount of expenses).
Seventh section contains special data about the object of fixed assets, including data on the content of precious and semi-precious metals, stones and materials in its composition.
In the last table of cards structural units, elements and other features that are distinctive feature property, as well as its qualitative and quantitative indicators. If there are any comments, they are entered in the last column of the table.
Finally, the document is certified by the employee responsible for maintaining inventory cards at the enterprise (his position must be indicated here and a signature must be affixed with a transcript).
Answer:
Starting from version BGU 1.0.45, the following changes have been made:
"The need to maintain an inventory card of an NFA object is clearly indicated when accepting the object for accounting. For objects capital investments and objects for which the inventory card is not open (the object is not accepted for accounting), printed form 0504031 (0504032) is not generated, such objects are not included in the inventory of inventory cards (f. 0504033).
The card is considered not open if it is not assigned a number.
Entries in the information register “Inventory Card Numbers” are generated when posting acceptance documents for accounting if the “Inventory Card Number” requisite is filled in, or when posting a document “Changing the data of OS, intangible assets, legal acts”.
Now, in the acceptance documents for OS accounting, the ability to automatically number NFA inventory cards has been added. The automatic numbering setting has been added to the institution's accounting policy.
A new reference book "Inventory Card Number Templates" has also been added. The directory is intended for specifying a template for inventory card numbers. Indicated in accounting policy institutions. Using a template eliminates the need to renumber existing inventory card numbers to use automatic numbering.
For group entry of NFA inventory card numbers, processing "" is provided (menu "OS, NMA, NPA - Working with OS information registers").
Processing “Managing inventory card numbers”
Assistant Manage inventory card numbers is intended for group changes of NFA inventory card numbers. Assistant Manage inventory card numbers allows:
- edit existing inventory card numbers (change the length of numbers, renumber inventory cards automatically or change numbers manually, close cards);
- number inventory cards for fixed assets, intangible assets, legal acts accepted for accounting, for which inventory card numbers are not specified.
When working with the assistant, the following sequence of actions is recommended:
In props On the date you should select the date from which the new inventory card numbers will be valid, for this date when performing processing (click on the button Create document) the document Change of OS, intangible and legal acts data will be created.
If inventory cards were previously opened for accounting objects on off-balance sheet accounts (01, 02, 22), they must be closed. To do this you should:
- with numbers, off balance, written off and/or not written off;
- Set switch Number automatically to position Clear numbers, press the button Number;
- Using a button Create document generate a document and save it.
- Fill the table with data about NFA objects with the settings: with numbers, on balance,including movable property < 3000 р .,written off and/or not written off. The tabular part of the processing will include objects of OS, intangible assets, legal acts, for which inventory card numbers are specified;
- Make sure that all numbers are the same length, and if not, add leading zeros to the numbers. This can be done manually or automatically using the button Change groups Change the length of the new number, having previously specified the length of the number (field Number length). In the second case, the missing characters of the established length of inventory card numbers will be filled with zeros at the beginning of the number if prefixes are not used, or at the beginning of the number immediately after the prefix if prefixes are used;
- Using a button Create document generate a document Changing the data of OS, intangible assets and legal acts and save it.
- Fill out the table with data on NFA objects accepted for registration without inventory numbers with the following settings: without numbers, on balance, including movable property< 3000 р ., written off and/or not written off.
- For NFA objects, automatic assignment of numbers is recommended. To assign numbers automatically if continuous numbering is used, you should set the switch Number automatically to position Through the end-to-end method, from the last number of the inventory card of the selected institution and then press the button Number. If template numbering is used, you should set the switch Number automatically to position By template, specify a template and click the button Number.
You can also set new inventory card numbers manually in the tabular part of processing.
- New numbers should be saved, to do this you need to use the button Create document generate a document Changing the data of OS, intangible assets and legal acts and carry it out. Before creating a document Changing the data of OS, intangible assets and legal acts new inventory card numbers are checked for uniqueness, and if there are duplicates among them, a message is displayed indicating such inventory card numbers. You can find rows with the same number of inventory cards in the tabular section using the button Find located above the table with a list of fixed assets.